Business Support Assistant

As a result of our ongoing expansion, we are now looking to appoint a Business Support Assistant. The successful candidate will be the first point of contact for clients and be the face of the business. This individual will report to the Finance Director and will support them in the operational management of both offices. This individual will have exposure to all operational aspects of the business and senior staff. This is a key role for the organisation and this individual will be integral to driving initiatives and efficiencies throughout the business.

Typical duties will include:

  • Front of house – greeting clients, answering phone calls, organising meeting rooms and preparing and distributing mail.
  • Finance assistant – supporting the Finance Director in maintaining financial records to include completing daily bank reconciliations, recording supplier invoices, generating client invoices, preparing monthly payment runs, processing employee expense claims and filing documentation as required.
  • HR and Personnel – Co-ordinating travel, accommodation and conference requirements for employees and visitors, supporting staff in the co-ordination of external marketing events, assisting with the onboarding of new staff and supporting the Finance Director in the monthly payroll process (to include the management of annual leave).
  • IT and Property – Managing and re-ordering of office stationery and office supplies, supporting staff to resolve day-to-day IT issues and building relationships with key suppliers.
  • The above list of duties is not exhaustive, and the individual may be required to undertake other tasks as directed by the Finance Director.

    Essential Criteria

  • Minimum of 2 years’ work experience in a similar role.
  • Confident with Microsoft applications including Outlook, Word, Excel and PowerPoint.
  • Experience of finance-related administration.
  • Strong verbal and written communication skills.
  • Excellent planning and organisational skills to include demonstrable experience coordinating internal and external events.
  • Confidence to work with and take instruction from all stakeholder levels.
  • Strong attention to detail.
  • Ability to work independently, but also collaboratively as part of a team.
  • Ability to work efficiently and prioritise work as needed.
  • Desirable Criteria

  • Experience working within a similar professional service environment.
  • Experience of HR related administration to include payroll.
  • Experience of marketing related administration.
  • Experience with Xero accounting software.
  • This is a full time position and will be based in our Belfast office. Remuneration will be in the region of £18-22k per annum depending on experience.

    To apply for this position please submit a CV by email to by no later than 1700 on Friday the 9th of April 2021. Where possible, you should state any experience you have had, which shows how you meet the criteria specified above, when you submit you CV application.